Contracts Analyst

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN’s customer at the National Institute of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Please provide a resume if you are interested.

Technical Requirements

  • Coordinate timely processing of preparing, organizing and maintaining Blanket Purchase Agreement (BPA) Order file folders for two NCI OA BPA awards.
  • Work with staff on filling out BPA request forms and templates necessary for the establishment of a BPA Call/Order.
  • Review BPA Call Request Forms submitted for completion, accuracy, and consistency between the Statement of Work and other related documents.
  • Verify the individuals listed as receivers, timecard receivers and match receiver are Federal employees.
  • Review the submitted documents to ensure the work requested is not inherently governmental in nature.
  • Review documents for IT systems and data bases to ensure property reviews and signatures have been obtained.
  • Enter and reconcile BPA Orders/Calls into PRISM.
  • Use various acquisition systems such as NIH New Business System (NBS), eContracts and Oasys for reporting: enter, update and track data in established spreadsheets.
  • Use established suspense tracking systems to document completion of tasks.
  • Prepare records for closeout and maintain records on closed orders and, in accordance with NIH regulations, coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files.
  • Gather and assemble necessary data for the pre and post award and documentation of BPA orders.
  • In the absence of the Treatment and Support Branch Administrative Assistant aid with the following:
  • Provide support with incoming and outgoing procurement mail; route, log, track and distribute all incoming and outgoing documents.
  • Provide support with other tasks, including meeting support, to Contracting
  • Officers and Team Leaders of the Acquisition Branch.
  • Coordinate timely processing of invoices in the ORACLE system for prompt payment.
  • Prepare, review and submit contract documentation.
  • Collect and gather materials for contracts related activities.
  • Assist contract specialist prepare acquisition planning, solicitation and award documents accurately and review thoroughly within timeframes specified for award.
  • Forward contracts and modifications for signature in a timely fashion
  • Assist contract specialists to provide quality and timely administration of a contract
  • Receive invoices, log into system, input into spreadsheet, and reconcile invoice logs business systems.
  • Request necessary documents from contractors.
  • Assist contracting officer to provide support for acquisition planning, preparation of price/cost analyses for designated actions, formulation of negotiation strategies, development of proposed negotiation objectives, contract award, contract closeout and file documentation of contracts, modifications and task orders.
  • Prepare, review and submit funding documentation.
  • Assist contract specialists prepare analytical and financial data regarding program operations.
  • Assist contract specialists with verifying indirect rate adjustments.
  • Develop and maintain tracking system of contract actions and maintain contract documentation.
  • Assist contract specialists format tracking spreadsheets and maintaining source documentation on SharePoint.
  • Assist contract specialists configure tracking software and applications and conduct routine maintenance.
  • Assist contract specialists log and annotate contract actions and activities in spreadsheets.
  • Assist contract specialists consolidate data calls, requests for information, correspondence and other data.
  • Assist contract specialists access and search tracking systems and retrieve contract documentation.
  • Assist contract specialists upload information into contract systems.
  • Assist contract specialists input data into government business and information systems.
  • Assist contract specialists develop and maintain tracking systems to manage both contract file organization and timely completion of contract administration activities.
  • Assist Contracting Officers with disposition of contract records.
  • Assists with responding to inquiries regarding contracts.
  • Assist contract specialists respond to internal inquiries regarding contract release, evaluation and selection status.
  • Communicate with appropriate NCI Program Officer and NCI acquisition staff when any questions arise.
  • Assist with communications with vendors regarding contracts with the NCI.
  • Provide status updates on progress of acquisitions to NCI programmatic customers and Contracting Officers
  • Researches, analyzes, and interprets Federal acquisition regulations.
  • Analyze and apply acquisition regulations from the Federal Acquisition Regulations (FAR), Health and Human
  • Services Acquisition Regulations (HHSAR), National Institutes of Health (NIH) Manual Chapters, NCI OA SOPs, and all other applicable regulations and policies.
  • Provides guidance and recommendations regarding complex and unique contract administration issues.
  • Provide weekly written status reports on contracts completely closed out in all systems and appropriate disposition measures taken, if applicable, as well as provide updates on all interim steps taken towards completion of pending contract close-outs and notes on next steps needed to be taken.
  • Provide assistance to develop and maintain a management plan, in consultation with NCI staff, on how to continuously facilitate compliance with close-out timeliness expectations set forth in the FAR.
  • Develops training programs and facilitates professional development of acquisition staff on contract management processes, procedures, regulations and technologies.
  • Participate in meetings at least on a monthly basis to discuss contract close-out management for the office portfolio.


Qualifications

  • Bachelor’s degree in Business, Finance or a related discipline
  • Minimum 3 years in a related field

Software

  • PRISM, NBS and other NIH systems related products preferable
  • MS Office Suite

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.