Proofing initial and annual evaluation reports for therapists, distributing and assuring signature from therapist.
Create charts for individual children and organize chart contents. Monitor charts for state and federal compliance
Filing forms, evaluations, letters, releases and other Birth to Three notes in the Birth to Three charts.
Fax/scan Birth to Three documents to doctor’s offices, school systems, outpatient facilities, etc.
Answer phone calls and emails for the Easter Seals Birth to Three program.
Order office supplies as necessary and complete purchase orders.
Enter data into the CT. Birth to Three System (Spider) using a state computer program per requested by Birth to Three Manager.
Add to weekly agenda, including children approaching exit, attend weekly meeting while taking minutes and print a copy for all staff.
Health and Safety team member for Norwich office.
Assure most recent OEC forms are completed as required
Track charts and mailing charts to families or shredding charts as requested or at least after 6 years.
Copying of B23 forms/charts/evaluations/IFSP’s as directed
Provide coverage of Billing Associate support as required.
Perform other related duties as required.
Displays and upholds Easterseals core values of collaboration, respect, caring, excellence and accountability. Consistently demonstrates caring for the community we serve, for one another, and for the organization they are part of, and contributes to building trust, pride and camaraderie.
Proficient in Microsoft Office applications specifically Word and Excel
Medical billing experience
Clerical experience including general computer, data entry, phone and internet proficiency
Medical terminology knowledge
Excellent organizational skills capable of setting priorities and meeting deadlines
Excellent typing/proofreading skills
Excellent problem-solving skills
Willing to work as a team
This position may be authorized to have access to protected Health Information (PHI) to perform specific job duties.
High School Diploma or equivalent required. Associates Degree strongly preferred.
Minimum of 3 years secretarial experience required, within an educational or medical setting preferred.
Easterseals is an Affirmative Action/Equal Opportunity Employer.
Easterseals does not offer sponsorship for applicants of work visa.
20-24 hours per week, 4 to 5 days per week. All hours are in office unless otherwise pre-approved by the Birth to Three manager to work from home on a one on one basis.