Document Specialist

Job Summary:

Gray Hawk Land Solutions is currently hiring for the position of Document Specialist. The individual we are looking for must be a self-starter and able to perform the below tasks with little or no supervision. This position is fully remote.

Responsibilities & Qualifications:

  • Must be highly organized and have good management skills, should have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project;
  • This position is responsible for the organization of documents, procedures, and resources to facilitate organizational effectiveness and efficiency;
  • Responsible for the preparation and maintenance of all forms, documents, tract and project files, database entry, status reports, and /or other required reports associated with the administration of contracts for acquisition;
  • Supervises hard file maintenance following Client guidelines, maintaining current and history of files;
  • Must be proficient in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry.
  • Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions;
  • Sets up and implements mail merges for mail-outs and document creation;
  • Must be able to multi-task and work efficiently during high-peak times;
  • Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized;
  • Must have the ability to proofread and have a keen eye for details to ensure accuracy and completeness of reports and data;
  • Be proficient at typing and use of a calculator, copier, postage machine, and other large and small equipment common to a project;
  • Knowledgeable in activities related to acquiring right-of-way of various types of projects;
  • Must have a proven history of reviewing and understanding Right of Way documents;
  • Excellent written and verbal communication skills;
  • Experience providing administrative support to a wide variety of users;
  • Represents self with professionalism. Can relate to people from various backgrounds and work well with others;
  • Able to work well in a team environment or an individual role.


  • Minimum of three (3) years of document support experience specifically on Right of Way projects.

Job Type: Full-time

Pay: $37.50 – $40.50 per hour


  • Dental insurance
  • Health insurance
  • Vision insurance


  • 8 hour shift

Application Question(s):

  • How many years of Document Specialist experience do you have directly working on Right-of-Way projects?

Work Location: One location